Transforming Appeals Management with Automation

 

The healthcare industry is facing an unprecedented challenge in managing claim denials. With denial rates climbing post-pandemic and the complexity of appeals increasing, healthcare organizations face immense pressure to combat revenue leakage, address operational inefficiencies, and mitigate the confusion and frustration that denials contribute to patient dissatisfaction. The time-consuming manual nature of the appeals process, exacerbated by high staff turnover and limited automation adoption, has left many healthcare organizations overwhelmed and unable to adapt to changing payer strategies.

Challenges in Appeals Management

Studies indicate that over $12 billion is lost annually due to denied claims. Time-consuming processes and staff shortages mean that more than 50% of denial inventory is not appealed. Among those that are appealed, the average cost approaches $200 per case, with complex clinical denials often incurring even higher expenses. Despite the efforts, only 54% of appealed denials are successfully overturned, resulting in significant revenue losses. This labor-intensive process requires manual intervention at multiple stages, from identifying appeals to submitting documentation and tracking outcomes, which can strain resources and negatively impact staff morale.

The complexities in appeals management in revenue cycle management (RCM) include payer-specific rules, fragmented systems, labor-intensive workflows, and tight timelines that drain both time and resources. Other key challenges that lead to operational burdens and increased administrative write-offs include:

• Ambiguity in denial reasons
• Lack of standardized criteria
• Insufficient data visibility
• High volume and complexity of denials
• Tedious manual tracking processes
• Lack of integration between systems
• Inadequate reporting tools

Automation in Appeals Management

To address these challenges, healthcare organizations must embrace technological innovation. A hybrid intelligence approach integrating human expertise with automation can streamline the appeals process, improve productivity, and enhance overall outcomes. Automation can handle administrative tasks such as automating claim status retrieval, submitting appeal forms through payer portals, uploading supporting documentation, tracking appeal outcomes, and flagging necessary follow-ups. Skilled personnel then have time to focus on complex decision-making and higher-value activities, such as analyzing medical records and generating appeal letters. This division of labor can reduce the average handling time and minimize manual errors, improving efficiency, accuracy, and consistency.

By embracing hybrid intelligence, healthcare organizations can not only address the immediate challenges of denial management but also position themselves for long-term success in an increasingly complex industry. To learn more about how hybrid intelligence can transform your appeals process, watch our on-demand webinar, Accelerating Appeals: Using Technology to Simplify Complexity and Boost Productivity. Watch for our next article in this series that outlines a phased strategy based on a best practices framework for healthcare organizations to implement automation in appeals management.

Originally Published at AGS Health’s blog: Transforming Appeals Management with Automation